
Agilebars Sprint Scheduler
Immediately simplify your Agile processes.
Agilebars Sprint Scheduler
Agile Project Management and Sprint Scheduling
Sprint scheduling forms the backbone of effective Agile project management. In Agilebars, this process is dramatically simplified through our dual-view system featuring both Kanban boards and a time-phased Canvas. Users can quickly build sprint backlogs by defining work items and organizing them into sprints. This can be achieved with familiar spreadsheets or through the intuitive drag and drop interface.
Once tasks are established on the Canvas or Kanban board, the proprietary Agilebars scheduling engine automatically calculates progress, dates, and remaining work based on intelligent rules. As team members move tasks between Kanban lanes, the system dynamically updates progress and burndown charts, automatically handling the earned value calculations without manual updates.

Agilebars sprint scheduling process
Please use this workflow to get up and running with Agilebars Sprint Scheduler
- Define Sprint Backlog and Work Items:Download the spreadsheet template to quickly organize your product backlog into sprint-ready work items. Import this data with a simple drag and drop, or create items directly on the Canvas using the Bar Creator.
- Time-Phase Sprint Activities:Use the Timescale view to schedule work items across your sprint duration. This critical step enables accurate burndown chart generation and proper progress tracking. The scheduling engine will automatically calculate durations and dates as you position tasks.
- Track Daily Progress:Switch to Kanban mode to update task progress by moving items between lanes. As tasks move from "Will Do" to "Doing," "Finalizing," and finally "Done," the system automatically calculates progress percentages and updates the burndown chart.
- Monitor Sprint Performance:Generate burndown charts with a single click to visualize sprint progress, velocity, and forecasted completion. Compare current performance against baseline plans to make data-informed decisions about pace and scope.
- Share Insights with Stakeholders:Publish sprint data to the Cloud Dashboard to share burndown charts and progress metrics across your organization, or use built-in reports for sprint reviews and retrospectives.
1. Define Sprint Backlog and Work Items
Building Your Sprint Foundation
The Sprint Backlog is the foundation of your Agile workflow in Agilebars, serving as a prioritized collection of work items for your current iteration. Using Agilebars' Spreadsheet Sync feature, you can efficiently build and maintain your product backlog with comprehensive metadata in our spreadsheet. This approach eliminates the tedious process of entering work items one by one using Creator Bars.
The Tags Table drives Agilebars' metadata organization, providing consistent picklists throughout the application for attributes like Owner, Priority, and Status indicators. This metadata-driven approach enables powerful filtering, reporting, and visualization capabilities while maintaining data cleanliness. By configuring both work items and metadata through familiar spreadsheet interfaces, you create a solid foundation for efficient sprint planning before any scheduling begins.
Key work item information captured in Agilebars:
- Essential identifiers: Work item ID, name, description, and type (user story, bug, task)
- Size and complexity: Story points, work hours, and priority level
- Ownership data: Assigned team member, product owner, and current status
- Classification data: Sprint number, epic reference, and other organizational attributes

Agilebars Sprint creator bars.

Spreadsheet Tags Table, create and edit metadata to suit.
2. Time-Phase Sprint Activities
Visualizing the Sprint Timeline
After defining your sprint backlog, the next step is scheduling these items across your sprint duration. The Timescale view provides a bar style visualization where you can position tasks across your sprint duration by simply dragging them to the appropriate start date and resizing them to reflect duration. This process is essential for creating accurate burndown charts, as the scheduling engine uses the time-phased data to calculate expected progress over time. The intuitive drag-and-drop interface makes it simple to adjust schedules as priorities shift or as you refine your sprint plan during planning sessions.
Key benefits of Agilebars' Timescale approach:
- Visual planning: See your entire sprint laid out in a time-based view for better planning and control.
- Automated calculations: The system automatically determines durations and dates as you position tasks
- Flexible adjustments: Easily reschedule items with drag-and-drop as priorities change
- Burndown foundation: Optionally create relationships between bars.

Agilebars create relationships
What's different about Agilebars?
Our user-friendly software delivers superior Agile productivity improvements at an unmatched value, streamlining sprint planning and progress tracking with features that cost less than competitors. Our dual-mode visualization makes it easier than ever to manage your Agile workflow. Custom JavaScript powers our scheduling engine and earned value algorithms for automatic progress tracking.
Agilebars' Kanban view is more than just a visual board—it's a dynamic progress tracking system that:
- Automatically calculates progress as items move between lanes
- Updates burndown charts in real-time based on lane transitions
- Offers both bar and box visualization options to suit your team's preference
- Integrates seamlessly with the Timescale view without any data synchronization issues
Automated Burndown Charts
Agilebars' burndown chart generation provides instant sprint visibility with features that:
- Update automatically as tasks progress through Kanban lanes
- Compare current progress against baseline plans for variance analysis
- Support multiple baselines for performance tracking across multiple sprints
Dual-mode visualization makes Agile management intuitive. Switch between Kanban and Timescale views with a single click.
Dual-mode visualization makes Agile management intuitive.
Toggle between Kanban and Timescale views with a single click, offering the perfect visualization for every situation. Update progress in Kanban mode, then switch to Timescale to see how it affects your sprint timeline. No import/export needed—both views share the same data, updating automatically as changes are made.
Earned Value-inspired progress tracking
Earned Value-inspired progress tracking
Our scheduling engine automatically calculates progress based on task movement between Kanban lanes. Progress is earned rather than manually set—10% for planning, 65% for development, and 25% for completion. This approach eliminates the need for tedious manual updates and provides more accurate burndown charts.
Get full functionality for free.
Get full functionality for free.
The free version of Agilebars has data limits based on the number of sprints, work items, and Pubsets—not feature restrictions. When your needs grow, simply purchase a subscription to handle larger backlogs and more complex Agile workflows. All functionality remains identical, only the data capacity changes.
Sync data with our spreadsheet.
Sync data with our spreadsheet.
Use spreadsheet templates (Excel, LibreOffice, or OpenOffice Calc) to synchronize data with Agilebars securely and efficiently. Create and organize your sprint backlog in a familiar spreadsheet environment, then import it with a simple drag-and-drop. This eliminates tedious web form data entry and leverages the powerful features of your favorite spreadsheet program.
Instant access without installation.
Instant access without installation.
Access Agilebars instantly through your web browser without installation or IT approval processes. The web-based application requires no downloads or complex setup, allowing teams to start using it immediately. This eliminates traditional implementation delays and accelerates Agile adoption across your organization.
Track Daily Progress
Timescale or Kanban-Driven Progress Tracking
With your sprint backlog defined and time-phased, Agilebars' Kanban view becomes the command center for daily progress tracking. This intuitive board visualization organizes your work items into l anes representing different stages of completion: Backlog, Will Do, Doing, Finalizing, and Done. Team members can update task status during daily stand-ups by simply dragging items between lanes, with Agilebars' intelligent scheduling engine automatically calculating progress based on these movements.
As work items move between lanes, Agilebars applies its earned value principles to calculate progress percentages automatically. Moving an item to the "Doing" lane earns 10% progress and sets the actual start date, while the "Finalizing" lane represents 75% completion, and the "Done" lane marks items as 100% complete with both actual start and finish dates recorded. This automated progress can be applied in timescale view also respecting the same rules for tracking. Both approaches eliminates tedious manual updates while ensuring accurate burndown charts and consistent reporting.
Key benefits of Agilebars' Kanban progress tracking:
- Effortless updates: Simple drag-and-drop actions capture progress without tedious form filling
- Automatic calculation: Progress percentages are computed based on lane position, not manual estimates
- Visual workflow: Team members can instantly see work status across the entire sprint
- Dual visualization: Progress updates in Kanban view are immediately reflected in the Timescale view

Agilebars Kanban board showing progress tracking

Agilebars timescale showing progress tracking
Monitor Sprint Performance
Visual Burndown and Performance Metrics
As your sprint progresses, Agilebars' burndown charts provide critical visibility into performance, velocity, and forecasted completion. Generated with a single click, these charts visualize remaining work against time, allowing teams to immediately identify whether they're on track, ahead of schedule, or falling behind. The burndown chart automatically incorporates all progress updates made through the Kanban board, creating a real-time representation of sprint health without manual data compilation.
Agilebars enhances this capability by supporting multiple baselines, allowing you to capture snapshots of your sprint plan at key moments with a single click. These baselines serve as reference points for measuring progress, identifying variances, and documenting the evolution of your sprint over time. Agilebars gives you complete flexibility to establish and compare baselines at sprint planning, mid-sprint reviews, or any other significant point.
Key performance metrics visualized in Agilebars:
- Velocity: Track how quickly work is being completed against the ideal pace
- Sprint progress: Monitor the percentage of total sprint work completed
- Variance analysis: Compare current performance against baseline plans to identify trends
- Forecast completion: Predict sprint outcomes based on current velocity and remaining work

Agilebars burndown chart showing sprint performance

Agilebars filtering to manage work items
Share Insights with Stakeholders
Transparent Communication and Reporting
Effective Agile management extends beyond the development team to include transparent communication with stakeholders. Agilebars facilitates this through its Cloud Dashboard publishing feature, allowing you to share sprint data across your organization with a single click. This capability transforms sprint metrics into accessible visualizations that clearly communicate progress, velocity, and forecasts to product owners, managers, and executives without requiring them to learn complex Agile tools.
The publishing process is remarkably straightforward—simply click "Publish" from within Agilebars to send your current sprint data to the Cloud Dashboard. Stakeholders can then access this information from any device with a web browser, viewing burndown charts, completion metrics, and other sprint statistics through an intuitive interface. This cloud-based approach eliminates the need for expensive business intelligence software or complicated report generation, making sprint transparency accessible to organizations of any size.
Key stakeholder communication features in Agilebars:
- One-click publishing: Instantly share sprint data to the Cloud Dashboard for organization-wide visibility
- Comprehensive reports: Access tabular and card-based views of sprint performance and work item status
- Secure sharing: Control access to sprint data with proper authentication while maintaining data privacy
- Cross-device accessibility: Stakeholders can view sprint performance from any device with a web browser

Agilebars Cloud Dashboard Publishing Interface