Create projects, work packages, tasks, and milestones by dragging a creator bar from the panel and dropping it onto the canvas. Drop a project creator onto empty space and a green project bar appears. Drop a task creator onto the project bar and a blue task is created underneath it, automatically linked to the right parent. Timebars enforces a clean hierarchy — projects contain work packages, work packages contain tasks — without requiring you to navigate any menus.

Duplicate, delete, or bulk-move bars with right-click options. Pin a constraint onto any bar to freeze its start or finish date, overriding automatic dependency adjustments when a deadline is non-negotiable. For large project structures the spreadsheet import is faster, but the creator is always available for quick additions and adjustments during planning sessions.

Build any project structure in minutes.

Open the Resource Allocator for any task and assign one or more resources from your centralised resource pool. Timebars calculates work hours and cost automatically based on the task duration and the resource's configured rate. Allocations are visible directly on the task bar so you can see who owns what at a glance without opening any forms.

Costs and hours roll up automatically from tasks to work packages to projects, giving you real-time budget visibility at every level of the hierarchy. Adjust an allocation and the rolled-up totals update immediately — no spreadsheet required to track whether a project is heading over budget.

Assign resources and costs update themselves.

The demand grid provides a time-phased, aggregated view of resource supply versus demand across the entire portfolio. Each row represents a resource, role, skill group, or custom attribute. Each column is a time period. The cells show how much of that resource's capacity is consumed in that period — and whether supply is sufficient to meet demand.

This is the view that helps resource managers make decisions: where are the bottlenecks three months from now? Which skills are permanently over-committed? Which periods have slack that could absorb new project scope? The demand chart answers these questions in seconds rather than requiring manual consolidation of project data from multiple files.

Spot capacity bottlenecks months before they arrive.

Convert any task to a Risk or Issue by changing its sub-type in the core form. Timebars immediately applies colour-coding based on severity — critical risks appear in red on the canvas — and prefixes the label so risk items are unmistakable even in a dense project view. Each risk or issue has a full form for owner, description, mitigation steps, probability, impact, and resolution notes.

Change requests follow the same pattern: raise a change item, link it to the affected tasks, record the scope and cost impact, and document the approval decision through the FOCD form system. The full audit trail — from original baseline to approved changes to revised plan — is maintained within the tool, giving you everything you need for governance reporting.

Risk and change management on the same canvas as the plan.

The quickest way to set up a project in Timebars is through the spreadsheet template. Download it from the menu, populate the Resources tab with resource names, roles, rates, and skills, then add your work packages and tasks on the Projects tab. Drag the completed spreadsheet onto the Timebars canvas and the entire structure imports in seconds — hierarchy, resources, metadata, and all.

The same template is used for export. Pull current project data back out whenever you need an offline copy, want to share data with someone without a licence, or need to run custom analysis in Excel. Changes made in the spreadsheet can be re-imported without losing data already on the canvas. For organisations that live in spreadsheets, this is the feature that makes Timebars feel like a natural extension of existing processes rather than a replacement for them.

The bridge between the way your team works and the tool.

The Report Menu is your local analytics hub, bringing together every report and graph available within the application into a single organised navigation panel. Five report categories cover the full breadth of project data: General overviews for high-level summaries, Portfolio views for cross-project analysis, Project-level reports for schedule and cost detail, Task reports for granular progress tracking, and Resource reports for capacity and utilisation analysis. Each category surfaces the metrics most relevant to that level of the hierarchy, so whether you are presenting to a steering committee or drilling into an individual work package, the right view is one click away.

All reports are generated from the project data on your local canvas — no data leaves the application and no connection to an external reporting service is required. Charts and graphs update to reflect the current state of your projects, giving you analytics that are always in step with the plan rather than dependent on a scheduled export or a manual refresh. For project managers who need to communicate status quickly, the Report Menu turns the data already in the tool into presentation-ready outputs without additional effort.

Every chart, every metric, every level — one menu.

All three applications run entirely in the browser — accessed from a URL like any web page, with nothing to install, configure, or maintain on the user's machine. There is no client software to deploy, no IT ticket to raise, and no version to keep up to date. Open the link, sign in, and your full project environment is available immediately on any modern browser, on any device, without touching the operating system beneath it.

Project data is stored directly in the browser's built-in IndexedDB — a structured local database that holds your schedules, resources, and metadata entirely on the machine in front of you. Nothing is written to a shared cloud server. That means your data stays within your own environment: behind your firewall, on your hardware, under your control. For organisations with strict data governance requirements or sensitive project information, this is the architecture that makes adoption straightforward where cloud-hosted tools cannot go.

Your data stays on your machine. Always.

The built-in Help Assistant puts the entire application knowledge base at your fingertips, powered by Google Gemini. Every help article, feature guide, and workflow explanation has been integrated directly into the AI model, so when you ask a question you get an answer that is specific to this application — not a generic response drawn from the open web. Ask how to set a baseline, how to configure a custom field, or how dependencies behave when a constraint is applied, and the assistant responds with accurate, contextual guidance drawn from the same documentation the support team uses.

The assistant is available without leaving your current view, so you never lose your place in a planning session to go searching through help pages. Type a question in plain language — as you would ask a colleague — and get a direct, actionable answer in seconds. For new users getting up to speed, it replaces the need to read documentation cover to cover. For experienced users hitting an unfamiliar corner of the application, it is faster than any search index. The more specific your question, the more precise the answer.

Ask anything. Get answers from someone who knows the app.

The Bulk Update Form is available on the Publishing page and lets you apply a field change across multiple pubsets in a single operation. Choose the update mode, select the target store, define the value to apply, and confirm — the change propagates across every selected pubset immediately, without opening each one individually. Whether you are correcting a status field that was set incorrectly across a programme of projects, updating an owner after a team change, or resetting a metadata value at the end of a reporting period, bulk update turns a repetitive manual task into a single form submission.

The form is deliberately focused: one field, one value, one operation at a time. That constraint is what makes it safe to use across large numbers of pubsets without risk of unintended side effects. Select your target store carefully, preview what will be affected, and apply with confidence. For administrators managing a large project portfolio, this is the tool that keeps data consistent across the estate without requiring individual project managers to make the same change in each of their own plans.

One change. Every pubset. Done.

The Bulk Manage Bars form gives administrators and project managers the ability to manipulate project structures at scale without touching the canvas directly. Transfer bars between projects to restructure a portfolio after a reorganisation, duplicate entire work packages to use a proven task structure as the foundation for a new project, or create bars in bulk by importing structured data from JSON or CSV. Operations that would take considerable time bar-by-bar on the canvas are resolved in a single form submission.

The import path from JSON and CSV is particularly useful for organisations that generate project structures from external systems — contract management tools, bid management software, or planning templates maintained outside the application. Rather than manually recreating that structure on the canvas, feed the data directly into the form and the bars are created with hierarchy, metadata, and sequencing intact. Combined with the duplicate and transfer functions, the Bulk Manage form gives you the full toolkit for keeping a large, evolving project portfolio organised without disruptive manual rework.

Restructure, duplicate, and build at scale — not one bar at a time.

The Enterprise Dashboard consolidates data from multiple pubset sources into a single analytical environment, giving senior managers and portfolio leads a unified view across the entire organisation. Rather than reviewing projects one at a time, the dashboard aggregates published data and presents it across dedicated analytical lenses: Project status and progress, Facilities and physical resource utilisation, Resource capacity and demand, Agile sprint performance, and Portfolio & Programme Management metrics. Each view draws from the same underlying pubset data, so figures are consistent regardless of which lens you are looking through.

Access is personalised — the dashboard recognises the signed-in user and surfaces the consolidated data relevant to their portfolio scope. The Settings menu allows administrators to configure data sources, adjust display preferences, and control which pubsets feed each view. For executives and programme directors who need to answer questions about the state of the portfolio without drilling into individual project plans, the Enterprise Dashboard is where that conversation starts — reliable, consolidated, and always reflecting the latest published data.

Every project. Every resource. One dashboard.

The Notifications system allows administrators to configure automated text message delivery to up to five target users, with thresholds and delivery parameters set individually for each recipient. Each user's notification profile defines what triggers a message, at what threshold values, and through which delivery channel — giving precise control over who gets alerted, when, and under what project conditions. Configuration is handled centrally by the administrator, so notification behaviour is consistent and governed rather than left to individual users to set up themselves.

Before enabling automatic delivery, the manual send function lets administrators initiate a test notification to verify that delivery parameters are configured correctly for each user. Send a message, confirm receipt, adjust the settings if needed, and only then turn on automated delivery — eliminating the risk of silent failures or misconfigured alerts reaching users at the wrong time. For organisations where timely escalation of project thresholds is business-critical, this is the tool that ensures the right people are informed the moment a trigger condition is met.

The right alert, to the right person, at the right threshold.