PPM Resource Management: Supply and Demand Techniques for Project Success

Assign Resources to Projects

With the resource pool in place, you can assign resources to individual projects in Microsoft Project Server. This allows you to allocate resources based on their availability, skills, and other attributes captured in the metadata.

Monitor Resource Utilization: Continuously monitor and update resource utilization. Keep track of resource allocations, remaining availability, and any changes in their metadata or custom field values.

Resource allocation

Project managers can assess the supply and demand of resources by reviewing the availability column in the resource pool board. They can assign resources based on their skillset, location, and availability, ensuring that the right resources are allocated to the right projects.

Filtering and sorting

Monday.com provides filtering and sorting options, allowing managers to filter resources by role, skill, location, or availability. This helps in identifying the resources that match specific project requirements and optimizing resource allocation.

Capacity planning

Resource managers can use the resource pool board to analyze resource availability across different projects and timeframes. They can identify periods of high or low demand and make informed decisions regarding resource allocation or hiring.

Detecting Overallocated Resources

Workload overview: Monday.com offers various views, such as Gantt charts or timeline views, to visualize resource allocation across projects. These views help project and resource managers identify instances where a resource may be assigned to tasks that exceed their available hours.

Resource utilization reports

Utilize the reporting and analytics features within Monday.com to generate reports on resource utilization. These reports can highlight instances where a resource's allocated hours exceed their available capacity, indicating overallocation.